Adjusting the next invoice date, payment collection date & next due date - Billing contracts

1 minute read

There may be times when you need to adjust a billing contract’s next invoice date, payment collection date, or due date, typically to support double billing within the same billing cycle. Found allows you to override these key data points directly from the billing contract.

This functionality is especially useful when catching up missed billing cycles or aligning with a specific billing timeline.

By default, the Next Invoice Date, Payment Collection Date, and Due Date follow the logic configured in the billing contract. However, when double billing or special invoicing is needed, these dates can be temporarily overridden.

To adjust the Next Invoice Date, Payment Collection Date, or Due Date:

1. Navigate to the Company Fee Payer profile.

2. Click on the Billing Contracts tab.

3. Select the relevant Billing Contract.

4. On the left-hand side, locate the Next Invoice Dates tile.

5. Click Override Dates.

6. Enter the new:

   1. Invoice Date

   2. Due Date

   3. Payment Collection Date (if the company fee payer's payment method = Direct Debit)

7. Once updated, click Run Billing Contract to generate the documents with your custom dates. 

After the billing run is completed, the contract will automatically revert to using the original billing schedule logic for the next cycle.